Aviva Community funding with Riviera Insurance

We are looking for a community project or charity to apply for a share of £300,000 from the Aviva Community Fund.

Please only enter if you fit the below criteria;

  •  You are based in Torbay and your cause benefits the community
  • Have been operating for at least 6 months at the time of the Submission;
  • Are a non profit organisation
  • Have an average annual income over the previous three financial years of less than £1,000,00

Full terms and conditions including eligibility criteria.

Aviva: Public
AVIVA BROKER COMMUNITY FUND TERMS AND CONDITIONS 2021
These terms and conditions apply to the Aviva Broker Community Fund (the “Fund”). The promotor of the
Fund is Aviva Insurance Limited (“Aviva”, “us”, “we”, “our”). By participating in the Fund, you confirm that
you accept these terms and conditions.
Eligibility Criteria
Brokers
This Fund is available to insurance brokers or employees of insurance brokerages operating in the United
Kingdom (which, for the purposes of the Fund, includes England, Wales, Scotland, Northern Ireland, the
Channel Islands and the Isle of Man) that trade General Insurance business (“Submitters”, “you”).
Submitters must be over the age of 18. Only one submission per individual is allowed, but multiple
submissions can be made on behalf of any one insurance brokerage if they are made by different individuals.
Please also note that it is your responsibility to get any necessary permissions to enter the Fund and for the
brokerage’s name to be used by Aviva in connection with the Fund. Submissions need to be made online.
Organisations, Projects and Submissions
1. Submissions must be made on behalf of Organisations that:
a. are based in the UK;
b. have been operating for at least 6 months at the time of the Submission;
c. are not operated for profit;
d. have an average annual income over the previous three financial years (or, if the
Organisation has operated for less than three years, since the Organisation was established)
of no higher than £1,000,000 (one million pounds); and
e. have a bank account in that Organisation’s name.
2. Submissions must relate to projects that aim to create positive change in local communities through,
for example, purchasing resources or providing activities or programmes. The Organisation must
plan to use funds within 12 months of receiving an Award or a Prize. Projects must not benefit any
one individual and all beneficiaries must be in the UK. If an Organisation is a religious organisation,
the project must have an outcome that is accessible to anyone of any faith.
3. Submissions must be made in English and must not:
a. include content or proposals with the purpose of promoting specific individuals, companies,
brands or products (other than the Submitter’s insurance brokerage);
b. contain any material owned by a third party, including trademarks, or contain any images or
videos that identify individuals unless, in each case, you have the third party’s and each
individual’s express permission to do so and to permit use of such content by Aviva;
c. violate any applicable law or regulation or promote or encourage the violation of any law or
regulation;
Aviva: Public
d. contain offensive, obscene or sexually suggestive material, propaganda, potentially
misleading information, or defamatory or disparaging material about other people or
companies, or endorse any form of hate, hate group or terrorist activity;
e. discriminate unlawfully on any basis prohibited by law (e.g. gender, race, religion, disability,
age, sexual orientation);
f. promote or speak negatively about any political party or any affiliated group, promote or
speak negatively about any legislation or government policy, or promote or encourage the
violation of any law;
g. promote any activities that may be unsafe or dangerous or propose the use of sums from
the Fund for any activities considered to be gaming, betting or gambling or which otherwise
relate to raffles, prize draws, games of change, lotteries or similar activities;
h. relate to any subject that is contrary to the interests of the Aviva group of companies
(including, but not limited to, Submissions and/or projects that present an unacceptable
regulatory, reputational or other risk to the Aviva group of companies);
i. be used for commercial use or promotion;
j. contain any viruses or other malicious elements that are intended to damage, detrimentally
interfere with, surreptitiously intercept or expropriate any system, data or personal
information; or
k. attempt to manipulate or unfairly influence the outcome of the Fund,
in each instance, as determined by Aviva in its sole discretion.
How to enter
1. To enter the Fund, go to the Fund webpage (https://connect.avivab2b.co.uk/broker/communityfund/). From there you can link to the registration page and register as a Submitter using your name,
email address and the name of the brokerage that you work for.
2. Next, complete your Submission. Submissions can be made between 9am on Wednesday 1st
September 2021 and 5pm on Sunday 24th October 2021
3. Submissions received by 5pm on Thursday 30th September 2021 will be eligible to participate in the
Early Entry Prize Draw.
4. If you leave the insurance brokerage named in your Submission before the announcement of the
Winners, on Wednesday 15th of December 2021, Aviva reserves the right to remove your
Submission from the Fund.
Moderation & Due Diligence
1. Aviva has engaged Charities Trust to assist with the administration of the Fund. Charities Trust will
conduct moderation and due diligence of Submissions and provide the Awards and Prizes to the
Winners.
2. Each Submission will be moderated by Charities Trust to check that it appears to meet the Eligibility
Criteria. You will receive an email when your Submission has been accepted. Moderation may take
up to 5 working days but could take longer towards the end of the submission period and/or if
Charities Trust has any questions about your Submission that require it to conduct further
investigation or contact you directly. Acceptance of a Submission does not mean that your
Submission is eligible to win an Award or a Prize. Due diligence will be conducted on Organisations
before Awards and Prizes are awarded.
Aviva: Public
3. After the Finalists and Early Entry Prize Candidates are announced, the Submitters of those
Submissions will receive due diligence forms. Forms must be completed and provided, together with
any necessary evidence, to Charities Trust by 5pm on Monday 29th November 2021. Charities Trust
will then conduct due diligence on the Submissions. You can view a copy of the due diligence form
here: https://connect.avivab2b.co.uk/documents/view/brokeracf2021duediligenceform.docx
4. Submissions that do not meet the Eligibility Criteria (whether because of the content of the
Submission, the Submitter, the Organisation or the project) or do not successfully pass due diligence
will not be eligible to win an Award or a Prize.
Awards and Prizes
The 2021 Aviva Broker Community Fund will distribute up to £300,000 (three hundred thousand pounds) in
total to causes supported by our brokers as follows:
Awards &
Prizes
£2,500
Award
£5,000
Award
£10,000
Award
£20,000
Award
£500 Early
Entry Prize
Number Up to 15 Up to 10 Up to 10 Up to 5 Up to 25
If we receive less Submissions that meet the Eligibility Criteria and successfully pass due diligence than the
number of Awards and Prizes set out above, we may allocate Awards and Prizes in different numbers and
values. Aviva also reserves the right to not distribute the total fund of £300,000 in the event that insufficient
Submissions are made in terms of quantity and/or quality.
Judging
1. All Submissions that successfully pass moderation will progress through to judging.
2. A panel of Judges made up of Aviva employees, insurance brokers (who have not entered the Fund)
and representatives of Charities Trust will score each Submission against the Judging Criteria.
3. Judges will decide the shortlist of Finalist Submissions and the value of any Award that may be
received. Judges can decide that a Submission should receive an Award of a lower value than was
requested in the Submission.
4. The Judges’ decisions are final. Aviva will not enter into correspondence relating to judging
decisions. Unfortunately due to the number of Submissions we receive, we are not able to provide
individual feedback on any Submissions.
Judging Criteria
Judges will score each Submission against the following criteria:
Community Champion and Relationship – Why the broker cares
The relationship between broker and project is key. We’re looking for brokers to demonstrate a clear
partnership between the broker and the project. This could be that they have supported them for a long
time, they have supported the project financially, or that they are already involved in fundraising and or
volunteering activities to increase the support of the project.
Local Need – What’s needed
Aviva: Public
What is the need and how greatly or urgently is it required? How will the project/funding meet the need?
How many people will benefit from the project, and what its widespread popularity will be.
Community impact – What difference will it make
The project should be local and close to the hearts of the brokerage and the wider community. (National
organisations are excluded.) The submission should demonstrate how deeply people are impacted by this
project. High scores would be given to those having great impact in number of people involved or a deeper
impact to a smaller number of individuals.
Sustainability – How will it make a lasting difference
How long the impact of the project will be felt and whether it will require regular funding beyond the initial
request. If additional funding is required, a feasible plan should be provided to illustrate how this funding
would be raised to ensure that the project will be finished. Funding for a one off event or similar is fine if the
impact will make a lasting difference.
Quality of Submission
High scores will be given to those that demonstrate a highly thought through and clear entry.
Finalists
1. Submitters will be notified by email on Friday 19th November 2021 if their Submissions are Finalists.
Notification emails will contain due diligence forms.
2. Due diligence forms must be completed and provided, together with any necessary evidence, to
Charities Trust by 5pm on Monday 29th November 2021. Charities Trust will then conduct due
diligence on the Submission.
3. If the Submission successfully passes due diligence, the Submitter will be notified by email.
4. If a Submission does not pass due diligence, it will not be eligible to win an Award and the Submitter
will be notified by email. The Judges may then select another Finalist Submission and will notify that
Submitter by email and require them to complete due diligence.
5. Aviva will make information about Finalist Submissions, including Submitters, Organisations and
projects, available on the Fund webpage (https://connect.avivab2b.co.uk/broker/community-fund/)
after Charities Trust has completed all due diligence.
Early Entry Prize Draw
1. Submissions that are received on or before Thursday 30th September 2021 and that are not
selected as Finalists will be entered into the Early Entry Prize Draw to win one of 25 prizes of £500.
2. Prize Candidates will be randomly selected, and prize winners will be notified by email on
Wednesday 15th December 2021.
3. Submitters of Prize Candidate Submissions will receive a due diligence form by email. Forms must be
completed and provided, together with any necessary evidence, to Charities Trust by 5pm on Friday
31st December 2021 Charities Trust will then conduct due diligence on the Submission.
4. If the Submission successfully passes due diligence, the Submitter will be notified by email that the
Submission is an Early Entry Prize Winner.
Aviva: Public
5. If a Submission does not successfully pass due diligence, it will not be eligible to win an Early Entry
Prize and the Submitter will be notified by email. Aviva may then randomly select another Prize
Candidate and will notify the Submitter by email and require them to complete due diligence.
Winners
1. In each case, the actual recipients of the Awards and Prizes will be the Organisation named in the
Submission. No funds will be received by the Submitter even in the role of trustee for the
Organisation.
2. Organisations will receive Awards or Prizes via a bank transfer (BACS) from Charities Trust to the
bank account advised to Charities Trust as part of the due diligence process. Funds will be
transferred within 28 days of being notified they are a winner. Awards and Prizes are nontransferable.
3. Aviva will make information about Winner Submissions, including Submitters, Organisations and
projects, available on the Fund webpage (https://connect.avivab2b.co.uk/broker/community-fund/)
on Wednesday 15th December.
Data Protection
Participation in the Fund, whether as a Submitter or a representative of an Organisation, may involve the
processing of your personal data and may involve the processing of personal data of any person referred to
in your Submission, including names and contact and employment information. You shouldn’t include any
personal data of any individuals in your Submission without their express consent. Aviva is a data controller
and may use your personal data for the purposes of running and administering this Fund as outlined in these
terms and conditions. Submitters of winning Submissions and Organisations that receive funding through the
Fund may be asked to participate in publicity or promotion organised by Aviva. Aviva may also contact
Submitters in the future about the Aviva Broker Community Fund and other community initiatives. Our
lawful basis for processing your personal data as set out in this privacy notice will be our legitimate interests
in offering community initiatives.
We may share your personal data within the Aviva Group and with third parties including:
 Charities Trust – which assists us to run and administer the Fund, including conducting moderation
and due diligence of Submissions and providing Awards and Prizes to Organisations;
 Wazoku Limited which provides the technology platform for running the Fund and in particular–to
support: broker registration, submitting, moderation and evaluation of entries. It also provides a
repository of entries and data related to the entries submitted;
 our media and creative agencies – who support us in promoting the Fund; and
 our research agencies – who assist us in understanding and gathering feedback from participants in
the Fund.
We maintain a retention policy to ensure we only keep personal data for as long as we reasonably need it for
the purposes explained in this notice. Aviva will keep information about Submitters and Submissions for
three years.
For more information about how Aviva processes your personal data and your individual rights, please see
the Aviva Broker Privacy Policy at: https://connect.avivab2b.co.uk/privacy-policy/
Aviva: Public
Intellectual property rights
When you enter the Fund, you hereby grant Aviva a non-exclusive, worldwide, irrevocable licence to the
intellectual property rights in your Submission. Intellectual property rights are the rights an owner of
material (e.g. text, images) has to decide how their material is used. You also agree to waive any moral rights
which you may have in your Submission. Moral rights are the rights an owner of material has to be
acknowledged as the creator of the material and to object to derogatory treatment of their material.
You warrant to us that your Submission:
 is owned and controlled by you and that you have the right, power and authority to grant us a
licence to the intellectual property rights;
 is not subject to any conflicting agreements which might restrict how we use your Submission;
 will not infringe the intellectual property rights of any third party;
 does not contain anything which may be confidential or commercially sensitive; and
 in respect of images or videos that identify individuals, that you have the consent to use such
material and that the individual (or each individual, as applicable) has waived their rights in relation
to such material. If an image or video is of a person under 18 years of age, parental or guardian
consent must be obtained to use that material. You must produce evidence of the required consents
at Aviva’s request or risk being removed from the Fund.
General
1. The promoter of this Fund is Aviva Insurance Limited. Registered in Scotland under company number
2116, registered office: Pitheavlis, Perth PH2 0NH. Aviva has engaged Charities Trust to assist with
the administration of the Fund. Registered in England and Wales under company number 02142757,
charity registration number 327489, registered office: suite 22, Century Building, Tower Street,
Liverpool, L3 4BJ.
2. If you have any difficulty accessing or entering this promotion, , please contact your Aviva Sales
Manager or please contact us at us at comfund@aviva.com. If you would like these terms and
conditions in another format, please contact us and we will endeavour to provide it.
3. Aviva may, at its sole discretion, exclude a Submission from the Fund if there is any reason to believe
that there has been a breach of these terms and conditions, if the Eligibility Criteria are not met, or if
a Submission is incomplete, incomprehensible, false or fraudulent.
4. Aviva reserves the right to modify, withdraw, suspend or cancel the Fund at any time without prior
notice and in its sole discretion.
5. Aviva may amend these terms and conditions from time to time. Subject to any legal requirement to
provide additional notice, amended terms and conditions will be available at the Fund webpage
(https://connect.avivab2b.co.uk/broker/community-fund/).
6. Aviva is not responsible for Submissions that are lost, delayed, incomplete or cannot be delivered or
entered for any technical or other reason.
7. While nothing in these terms and conditions will limit Aviva’s liability for death or personal injury
caused by our negligence, fraud, or for any other liability which cannot be limited or excluded under
the applicable law, Aviva will not be legally responsible to any Submitter, insurance brokerage,
Organisation or beneficiary for any losses that were not foreseeable to us or to you at the time of
entry to or participation in the Fund or which are caused by a third party.
Aviva: Public
8. None of these terms and conditions shall be enforceable under the Contracts (Rights of Third
Parties) Act 1999 by any third party.
9. If any provisions of these terms and conditions shall be unlawful, void or for any reason
unenforceable then that provision shall be deemed severable and shall not affect the validity and
enforceability of the remaining provisions
10. These Fund terms and conditions shall be governed and construed in accordance with the laws of
England and any disputes shall be subject to the jurisdiction of the English courts.
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